LOCAL UNIT BYLAWS INDEX |
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| ARTICLE I | NAME |
| *ARTICLE II | PURPOSES |
| *ARTICLE III | BASIC POLICIES |
| *ARTICLE IV | RELATIONSHIP WITH NATIONAL PTA AND ALABAMA PTA |
| *ARTICLE V | MEMBERSHIP AND DUES |
| ARTICLE VI | QUALIFICATIONS FOR SERVICE |
| ARTICLE VII | OFFICERS |
| ARTICLE VIII | DUTIES OF OFFICERS |
| ARTICLE IX | EXECUTIVE BOARD |
| ARTICLE X | COMMITTEES |
| ARTICLE XI | GENERAL MEMBERSHIP MEETINGS |
| ARTICLE XII | COUNCIL MEMBERSHIP |
| *ARTICLE XIII | ALABAMA PTA CONVENTION |
| ARTICLE XIV | FISCAL YEAR |
| *ARTICLE XV | PARLIAMENTARY AUTHORITY |
| *ARTICLE XVI | AMENDMENTS |
Certain items are required in all PTA/PTSA bylaws as they serve to tie PTAs together as a national organization. These are marked in local PTA bylaws with a * symbol and should be used verbatim with no changes. The structure of the local PTA and its specific rules and regulations are contained in the bylaws adopted by the members of that unit. Local bylaws may not conflict with National PTA Bylaws or Alabama PTA Bylaws.
Revised December 2002
BYLAWS of the
Auburn Junior
High School PTA
322 East
Samford Avenue
Auburn, AL 36830
ARTICLE I: NAME
The name of this organization is the Auburn Junior High School Parents and Teacher Association (PTA), Auburn, Alabama. It is a local PTA organized under the authority of Alabama Congress of Parents and Teachers, Inc. (Alabama PTA), a branch of National Congress of Parents and Teachers (National PTA). Back to the Index!
* ARTICLE II: PURPOSES
Section 1. The purposes of the Auburn Junior High School PTA, in common with National PTA and Alabama PTA, are:
a. To promote the welfare of children and youth in home, school, community, and place of worship,
b. To raise the standards of home life,
c. To secure adequate laws for the care and protection of children and youth,
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth,
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
Section 2. The purposes are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies in Article III.
Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code. Back to the Index!
* ARTICLE III: BASIC POLICIES
The basic policies of the Auburn Junior High School PTA, in common with National PTA and Alabama PTA, are:
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
c. The organization shall work with the school and community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
d. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.
e. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private individuals except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes in Article II.
f. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
g. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and whose purposes are in accordance with those of PTA. Back to the Index!
*ARTICLE IV: RELATIONSHIP WITH NATIONAL PTA AND ALABAMA PTA
Section 1. The Auburn Junior High School PTA is organized and chartered under the authority of Alabama PTA in conformity with National PTA Bylaws and Alabama PTA Bylaws. Alabama PTA shall issue this PTA a charter evidencing its organization and good standing. A local PTA in good standing:
a. Adheres to the purposes and basic policies of PTA,
b. Remits dues to Alabama PTA by dates designated in these bylaws,
c. Has bylaws approved according to the procedures of Alabama PTA,
d. Has a current officer list on file at the Alabama PTA office.
Section 2. The Auburn Junior High School PTA shall adopt bylaws for its governance. They shall not conflict with National PTA Bylaws or Alabama PTA Bylaws. Bylaws of this PTA shall:
a. Be approved by the Bylaws Committee of Alabama PTA,
b. Include an article on amendments,
c. Include a provision establishing a quorum,
d. Prohibit voting by proxy.
Section 3. Local PTAs shall review bylaws annually and update bylaws every three years. Two copies of the updated bylaws shall be submitted to Alabama PTA for approval by the Bylaws Committee. One copy shall be returned to the local unit stamped with Alabama PTA approval and date; the second copy shall be retained in state office files.
Section 4. Local PTAs shall include in their bylaws all items identified by the star symbol (*). The adoption of an amendment to any item of Alabama PTA Bylaws identified by a * symbol shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the bylaws of the local PTA.
Section 5. Only members who have paid dues for current membership year may participate in the business of this PTA.
Section 6. This PTA shall collect dues from its members and shall remit a portion of those dues to Alabama PTA as provided in Article V.
Section 7. The members of the nominating committee for officers of this PTA shall be elected by the general membership or executive board.
Section 8. This PTA shall keep permanent books of account and records sufficient to establish gross income, receipts, and disbursements, including the number of members and dues collected from members. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of Alabama PTA or National PTA.
Section 9. The charter of this PTA shall be withdrawn and the PTA dissolved according to provisions in Alabama PTA Bylaws. This PTA is obligated, upon withdrawal of its charter by Alabama PTA to:
a. Surrender all books, records, assets, and property to Alabama PTA, an agency designated by Alabama PTA, or another local PTA organized under the authority of Alabama PTA,
b. Cease to use the copyrighted name PTA that implies association with or status as a constituent organization of National PTA or Alabama PTA; and
c. Carry out promptly, under the direction of Alabama PTA, all proceedings necessary for the purpose of dissolving.
Section 10. Organization/Chartering
a. Local PTAs shall be organized in the state as units of National PTA and Alabama PTA for the purpose of promoting the purposes of National PTA and Alabama PTA.
b. Each local unit shall be authorized to make its own rules for the transaction of its business provided they are not in conflict with National PTA Bylaws or Alabama PTA Bylaws.
c. A local organization shall become a PTA unit upon receipt in the state office of (i) national and state dues, (ii) two copies of proposed local unit bylaws, subject to approval by Alabama PTA, and (iii) the names of charter members and a list of officers.
d. The Executive board of Alabama PTA shall make all decisions regarding the recognition and status of organized units.
Section 11. Procedure for Dissolution
The charter of a local PTA may be withdrawn in the following manner:
a. The executive board (or other body that, under its bylaws, manages the affairs of the local PTA) shall adopt a resolution recommending dissolution and directing that the question of dissolution be submitted to a vote at a special meeting of members having voting rights. Written notice stating the purpose of the meeting is to consider the advisability of dissolution shall be given to each member entitled to vote at the meeting at least thirty days prior to the date of the meeting.
b. Written notice of the adoption of the resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the president of Alabama PTA at least twenty days before the date of the meeting.
c. Only those persons who were members in good standing on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting shall be entitled to vote on the question of dissolution.
d. Approval of dissolution shall require the affirmative vote of two-thirds of the members present and entitled to vote, a quorum being present. Back to the Index!
* ARTICLE V: MEMBERSHIP AND DUES
Section 1. Every member of the Auburn Junior High School PTA is also a member of National PTA and Alabama PTA, and is entitled to all benefits of membership.
Section 2. Membership in this PTA shall be made available without regard to race, color, creed, or national origin to any individual who subscribes to the purposes and basic policies of PTA.
Section 3. This PTA shall conduct an annual enrollment of members, but persons may join at any time.
Section 4. Each member of this PTA shall pay annual dues as determined by the association. The amount of dues shall include the portions payable to National PTA and Alabama PTA.
Section 5. The amount of the Alabama PTA portion shall be $1.00 per year as determined by Alabama PTA. The National PTA portion of each member's dues shall be $1.75 as determined by National PTA.
Section 6. Each member of this PTA shall pay annual dues of $5.00 for individual membership and $7.00 for family membership to the association. This amount shall include the portions payable to National PTA and Alabama PTA.
Section 7. The state and national portions of dues paid by each member of this PTA shall be set aside by this PTA and remitted to Alabama PTA as state bylaws provide. Alabama PTA shall pay to National PTA the national portion of dues paid by all members of this PTA.
Section 8. The local treasurer shall keep the record of the national and state portion of the membership dues separate from the record of general funds of the local PTA.
Section 9. When remitting dues, the local treasurer shall send the names of PTA members for whom dues are being paid.
Section 10. This PTA shall make at least one remittance of state and national dues by
December 1. Remittances made on or
before March 1 shall determine (i) voting delegate representation at state
convention and (ii) eligibility for membership awards.
Back to the
Index!
ARTICLE VI: QUALIFICATIONS FOR SERVICE
Section 1. Each elected officer and appointed executive board member shall be a member of this PTA.
Section 2. A PTA member shall not serve as a voting member of this PTA's executive board while serving as a paid employee of or under contract to this PTA.
Section 3. No officer shall serve more than two consecutive terms in the same office.
Section 4. An officer who has served more than half of a term shall be considered to have served a full term.
Section 5. The term of office of a committee chair shall be one year or until the selection of a successor.
Section 6. Only those individuals who are current members of this PTA who have given their consent to serve if elected shall be nominated for, or elected to, office. Back to the Index!
ARTICLE VII: OFFICERS
Section 1. The officers of the Auburn Junior High School PTA shall be a President (or Co-Presidents), a President-elect, a Vice President for Membership, a Vice President for Programs, a Secretary, and a Treasurer.
Section 2. Officers shall be elected by ballot at the last general membership meeting of the year.
Section 3. The vote shall be conducted by ballot and a majority shall elect. When there is only one candidate for any office, that election may be by voice vote.
Section 4. Officers shall assume their official duties at the end of the school year and shall serve a term of one year or until their successors are elected.
Section 5. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board, notice of such election having been given.
Section 6. There shall be a nominating committee composed of at least three members who shall be elected by Executive Board at least two months prior to the election of officers, as outlined in Article VII, Section 2.
a. The committee shall elect its chair.
b. The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the last regular general membership meeting of the year, at which time additional nominations may be made from the floor. Back to the Index!
ARTICLE VIII: DUTIES OF OFFICERS
Section 1. The president shall:
a. Preside at all meetings,
b. Serve as an ex-officio member of all committees except the nominating committee,
c. Coordinate the work of the officers and committees of this PTA in order that the purposes may be promoted,
d. Appoint a parliamentarian, subject to approval of the executive board,
e. Perform other duties as provided by these bylaws, prescribed by the parliamentary authority, or directed by the executive board.
Section 2. The president-elect shall:
a. Act as aide(s) to the president,
b. Perform the duties of the president in the president's absence or inability to serve,
c. Perform other duties as provided by these bylaws, prescribed by the parliamentary authority, or directed by the president or executive board.
Section 3. The vice president(s) shall:
- Act as aide(s) to the president,
- Perform the duties of the president in the president's or president-elect's absence or inability to serve,
- Perform other duties as provided by these bylaws, prescribed by the parliamentary authority, or directed by the president or executive board.
Section 4. The secretary shall:
a. Record the minutes of all general membership meetings and executive board meetings,
b. Be prepared to read the records of any previous meetings,
c. File all records,
d. Have available a current copy of the bylaws,
e. Perform other duties as provided by these bylaws, prescribed by the parliamentary authority, or directed by the president or executive board.
Section 5. The treasurer shall:
a. Maintain a membership list,
b. Have custody of the funds of this PTA,
c. Maintain a full account of the funds of this PTA,
d. Make disbursements as authorized by the president, executive board, or this PTA in accordance with the budget adopted by this PTA,
e. Have checks signed by the treasurer and one other officer,
f. Cause to be kept a full and accurate account of the receipts and disbursements in books belonging to this PTA,
g. Present a written financial statement to the executive board at each meeting,
h. Present a written annual report of the financial condition of the organization,
i. Submit the books annually for an audit by an auditing committee selected by the executive board at least one month before the meeting at which new officers assume duties,
j. Report the findings of the annual audit to the executive board,
k. Perform other duties as provided by these bylaws, prescribed by the parliamentary authority, or directed by the president or executive board. Back to the Index!
ARTICLE IX: EXECUTIVE BOARD
Section 1. The affairs of this PTA shall be managed by the executive board in the intervals between general membership meetings.
Section 2. The members of the executive board shall be:
a. Elected officers,
b. Standing committee chairs,
c. School principal,
d. Teacher representative(s).
Section 3. The executive board shall:
a. Carry out business referred to it by the membership of the association,
b. Create special committees,
c. Present a report at the regular general membership meetings of this PTA,
d. Select an auditor or an auditing committee to audit the treasurer's accounts,
e. Prepare and submit an annual budget to this PTA's general membership for adoption,
f. Approve payment of routine bills within the limits of the approved budget,
Section 4. If any member of the board ceases to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the executive board.
Section 5. Regular meetings of the board shall be held with the dates and times to be determined by the executive board at its first meeting of the year.
Section 6. Special meetings of the executive board may be called by the president or when requested by a majority of the members of the board seven days notice given to each member of the board.
Section 7. A majority of the members of the board present shall constitute a quorum for the transaction of business.
Section 8. Upon expiration of term of office or when individuals cease to hold the position that entitles them to be a member of the executive board, they shall automatically cease to be a member of the executive board and shall be relieved of all duties and responsibilities. All records, books, and other materials pertaining to the position shall be turned over to the president immediately upon expiration of term. Back to the Index!
ARTICLE X: COMMITTEES
Section 1. The executive board may create such standing committees as it may deem necessary to promote the Objects and carry on the work of this association. The term of each chair shall be one year or until the selection of a successor.
Section 2. The executive board may create special committees as necessary to promote the purposes of PTA and carry on the work of PTA.
Section 3. The chair of each committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board. Back to the Index!
ARTICLE XI: GENERAL MEMBERSHIP MEETINGS
Section 1. A minimum of two regular meetings of this PTA shall be held during the school year, unless otherwise decided by the general membership or executive board, seven days notice shall be given.
Section 2. Special meetings of this PTA may be called by the president or by a majority of the executive board seven days notice shall be given.
Section 3. Those attending members shall constitute a quorum for the transaction of
business.
Back to the
Index!
ARTICLE XII: COUNCIL MEMBERSHIP
Section 1. This local PTA shall be represented in meetings of the Auburn City PTA Council by the president or appointed alternate, by the principal or alternate, and by one delegate appointed by the executive board or alternate.
a. All representatives to the PTA council must be members of this local PTA.
b. Delegates and their alternates shall be chosen by election in the first executive board meeting of the school year.
c. Delegates to the Auburn City PTA Council shall serve a term of one year.
Section 2. This local PTA shall pay annual dues to the Auburn City Council PTA as provided in the Council Bylaws. Back to the Index!
* ARTICLE XIII: ALABAMA PTA CONVENTION
Section 1. This local PTA, if in good standing with Alabama PTA, shall be entitled to be represented at the annual meeting of Alabama PTA by its president, or appointed alternate, and one voting delegate for each 50 members or major fraction thereof.
a. All representatives to the Alabama PTA convention must be members of this PTA.
b. Delegates and their alternates shall be chosen by the executive
board.
Back to the
Index!
ARTICLE XIV: FISCAL YEAR
The fiscal year of the Auburn Junior High School PTA shall be from July 1 through June 30.
* ARTICLE XV: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern PTA in all cases in which they are applicable and in which they are not in conflict with these bylaws, National PTA Bylaws, or Alabama PTA Bylaws. Back to the Index!
*ARTICLE XVI: AMENDMENTS
Section 1. These bylaws may be amended at any regular general membership meeting of the Auburn Junior High School PTA by two-thirds vote of those members present and voting, a quorum being present, provided the proposed amendments have been approved by Alabama PTA and notice of the proposed amendments has been provided to the membership fifteen days prior to the meeting.
Section 2: A committee may be appointed by a majority vote at a general membership meeting of this PTA, or by a 2/3 vote of the executive board of this PTA, to submit a revised set of bylaws as a substitute for the existing bylaws.
Section 3: Submission of amendments or revised bylaws for approval by Alabama PTA shall be in accordance with the bylaws and regulations of Alabama PTA.
Section 4. The adoption of an amendment to any provision of the Alabama PTA Bylaws identified by a star symbol (*) shall serve automatically and without the requirement of further action by the Auburn Junior High School PTA to amend its corresponding bylaws.